The code is yours
Odoo is open source under the LGPL-3 license. Any changes we build for you, we hand over to you.
xOffice · ERP system · Odoo · open source
An ERP system on open source Odoo, built around how you work
We roll out an ERP system built on open source Odoo. No per-user licenses, no vendor lock-in: the code and the data are yours. Our setup comes from real operations at companies from large trading organizations to manufacturers, which is why we aim for a 95% match with how you work.
Open source Odoo · OCA · AI assistant · NIS2 and ISO 27001 readiness · data in the EU
Quote · total incl. VAT23,523.31 EURprices from stock
0 EURfor licenses
95 %target fit with your operations
Do 31. 12. 2026
Order by 31 Dec 2026 and we'll run a free penetration test on your finished system before go-live. You get a final report and a certificate that the test was carried out.
Co test obsahuje →Definice
What is an ERP system
An ERP system (Enterprise Resource Planning) is a business information system that ties sales, purchasing, inventory, manufacturing, invoicing, people and projects together in one database. Every figure is entered once and everyone works with the same numbers. Without ERP, that information lives in several programs and spreadsheets that people retype by hand.
Off-the-shelf ERPs have one problem: the company has to adapt to the software. We start the other way round, with your processes, and configure the system to match.
| System foundation | Open source Odoo 19 (LGPL-3 license) and proven open source OCA modules |
|---|---|
| License per user | 0 EUR. You pay a base fee for the server and a service fee per account: 10.99 EUR per full user, 2.49 EUR per light user |
| For comparison: Odoo Enterprise | 33.90 EUR per user a month with monthly billing, 27.90 EUR only with a one-year commitment (odoo.com price list, 12 Oct 2026) |
| Where your data runs | On a dedicated server in the EU, or on your own. PostgreSQL database, export any time |
| The Czech part | VAT return and VAT control statement (kontrolní hlášení) as XML for the EPO portal, checked against the official schema |
| AI assistant | Optional: your own provider account, a model on our EU infrastructure, or a server at your site |
| Security | Audit log, password policy, logout after inactivity, an information security management module |
| Rollout time | Four to twelve weeks depending on scope, date confirmed after the fit-gap analysis |
Checked 12 Oct 2026
Fit with your operations
Boxed ERP covers 60%. We aim for 95%.
Boxed ERP makes you change your processes to fit the software. We set our system up around how you really work, from large trading firms to manufacturers.
Off-the-shelf ERP, typical reality60 %
Off-the-shelf ERP, best case80 %
Lumenax ERP, our target on every rollout95 %
An estimate from our projects and migrations, not an independent study. Companies close the gap to 100% with spreadsheets, e-mails and retyping, and that's where time gets lost and mistakes creep in.
DEMODemo environment
Try xOffice
Inside you'll find deals, quotes and invoices with Czech VAT, plus a shared inbox. Nothing is saved, and the demo resets every night.
You get access with a code sent by e-mail, no password.
Open the demoCalculator
Work out what the system will cost.
You pay a base fee for the server and a service fee per account, depending on how much work it generates for us. You pay nothing for Odoo licenses.
01Users
Full users10.99 EUR per account a month20
Light users2.49 EUR per account a month30
02Modules
Extra modulesfrom 44 EUR per module a month3
03AI assistant
Monthly
od 0 EUR
- Base: server and operations0
- Full users0
- Light users0
- Modules0
- AI assistant0
One-off
- AI server on your premises0
- Rollout and data migrationImplementation calculator →
Odoo Enterprise licenses alone for the same users, monthly
0 EUR
The license you'd pay Odoo, without server, backups, support or changes. odoo.com price list, Custom plan, monthly billing, Czech National Bank rate of 12 Oct 2026.These are starting prices; we confirm the final one after the fit-gap analysis. This calculator covers the monthly running cost. The one-off rollout and data migration are in the implementation calculator.
Included in the base, 137 EUR a month
- Dedicated server, data stored in the EU
- Daily backups with verified restores
- Audit log kept for two years
- Monitoring and security updates
- Separate test environment
- One version upgrade a year
User accounts
- Full user10.99 EUR / monthWorks in the system daily: sales, inventory, manufacturing, accounting.
- Light user2.49 EUR / monthAttendance, timesheets, approvals or read-only access.
- Customer or supplier in the portalfreeSees their own orders, invoices and requests.
Why pay per account if the license is free? Every user means work for us: support, creating and removing access, permission reviews, training and account security. We charge for that work, not for a license, which is why a light user costs less than a full one.
What a module is
A module is an add-on that adds or changes system behavior beyond configuration. For example company lookup in ARES, a link to your e-shop or bank, or custom order approval. Configuration is not a module: custom fields, stages, reports, e-mail templates and automated actions set up by clicking in the system are included.
A module costs from 44 EUR a month. The fee covers their upkeep: with every new system version we have to test and port them so they keep working.
A custom solution, say your own production planning or a customer portal, usually consists of several modules and we quote it separately after the fit-gap analysis. You get the price up front, not on the invoice.
Inside the system
This is what work in the system looks like
Real screens from our deployment, with sample data. No mock-ups.
CRM: deals by stage
Quotes pull from stock and price lists
Inventory: receipts, deliveries and transfers
Manufacturing: production orders and their status
Attendance: check-ins, check-outs, overtime
Projects and tasks
Helpdesk: customer requests with SLAs
Reports and analysis without exporting to Excel
Open source, no vendor lock-in
Built on open source Odoo. You're never locked in with us.
Most ERPs hold on to you through licenses, data formats or closed code. We use none of those.
The data is yours
A PostgreSQL database on a dedicated server in the EU, or on your premises. Export any time, free of charge.
You can leave any time
Take the system over yourself or hand it to another partner. No licenses holding you in.
You pay for work, not licenses
0 EUR for licenses. Per account you only pay for the service; a light user costs 2.49 EUR a month.
0 EUR
open source Odoo licenses
12 204 EUR
a year in licenses for 30 Odoo Enterprise users
95 %
target fit with your operations
12 weeks
longest typical rollout
Odoo Enterprise: 30 × 33.90 EUR × 12 months, odoo.com price list, Custom plan, monthly billing (27.90 EUR with a one-year commitment), checked 12 Oct 2026. Compare with Odoo Enterprise →
AI assistant
Ask the system in plain language. It answers from your data.
Connect AI your way: your own provider account, a model on our infrastructure, or a server on your premises. You own the data.
- Questions about your data. Which quotes over 20,000 EUR have been open for more than a month? What's missing for tomorrow's production?
- Respects permissions. It only sees what the person asking is allowed to see.
- Changes nothing without you. A person has to confirm every change to the data.
- Costs under control. A monthly budget per user and for the whole company.
- Without the cloud, too. For the highest security we install an AI server in your network, so the data never leaves the company.
NIS2 · ISO 27001 · audit
NIS2 and ISO 27001 readiness is built in from day one.
You don't need a separate project costing tens of thousands. We go through your processes in the fit-gap analysis before rollout and add only what's missing.
- Information security management. Policies, risks, assets, security incidents and corrective actions.
- Audit log. Who changed what and when, kept for two years.
- Access. Roles and permissions, password policy, sign-out after inactivity.
- Backups with tested restores. Daily, to separate storage, and we test restores regularly.
- Penetration test. Free with orders placed by 31 Dec 2026, with a report and a certificate.
How the rollout works
From fit-gap analysis to go-live in four to twelve weeks.
01
Fit-gap analysis
We walk through your processes and write down for each one whether the system covers it with configuration, with a change, or not at all. You keep the result.
02
Setup and data
We configure modules, roles and permissions, move data over from your current system and prepare a test environment.
03
Trial run
Key people work in a test copy with their own data. We fix things until it fits.
04
Go-live and operations
We switch over in a quiet period and keep looking after the system under the package you chose.
Support and operations
Four support and operations packages. Pick one by how much you rely on the system.
You can change package later. Prices are final and paid monthly on top of user accounts.
Operations
The system runs, is backed up and stays current. You don't need your own admin.
137 EURa month + user accounts
- Dedicated hosting, data stored in the EU
- Monitoring and daily backups with verified restores
- Separate test environment
- Security updates and certificates
- Up to one hour of small changes a month included
- One prepaid version upgrade a year
Most popular
Support
For companies where the whole operation uses the system and downtime hurts.
from 499 EURa month + user accounts
- Everything in Operations
- 4 hours of changes a month included (unused hours don't carry over)
- Helpdesk for your users
- Critical bugs answered within 4 working hours, everything else within one working day
- Quarterly review of access and permissions
- Training for new colleagues
Partner
The system as part of your strategy. We develop it with you, to a plan.
from 1,399 EURa month + user accounts
- Everything in Support
- 10 hours of changes a month included
- Critical outages covered out of hours: weekdays 7 am to 10 pm, weekends 9 am to 6 pm, response within 2 hours
- A dedicated consultant who knows your processes
- A one-year roadmap, reviewed every quarter
- Material for ISO 27001 audits and NIS2 inspections
- AI assistant setup and tuning
Custom
When you need more than a package.
Priced by scope
- Custom features and modules
- Links to banks, e-shops, ARES and other systems
- Migration from ABRA, Helios, Pohoda and other ERPs
- An AI server inside your own network
- 24/7 on-call and a contractual SLA
- A dedicated team for larger projects
Extra hours beyond the package: 135 EUR/h, from 99 EUR/h for a larger scope of work. We quote the rollout as a fixed price after the fit-gap analysis.
| Operations | Support | Partner | Custom | |
|---|---|---|---|---|
| Hours of changes included | 1 | 4 | 10 | agreed |
| Critical bug response | None | 4 working hours | 2 hours | per SLA |
| User support | None | yes | yes | yes |
| Out-of-hours on-call | None | None | 7 am to 10 pm, weekends 9 am to 6 pm | 24/7 |
| Dedicated consultant | None | None | yes | team |
Apps and how they connect
One system that grows with the company.
CRM system
Deals, quotes and customer communication linked to invoicing and stock.
Learn more →Warehouse system (WMS)
Multiple warehouses and locations, lots, serial numbers and replenishment.
Learn more →Manufacturing and planning (MES)
Bills of materials, work centers, production orders and material consumption.
Learn more →Attendance system
Check-in on a tablet at the door or from a phone, overtime and reports.
Learn more →Odoo in the Czech Republic
What open source Odoo is, how it differs from paid Enterprise and what we add.
Learn more →Implementation calculator
What the rollout costs: modules, data migration, integrations and timeline.
Learn more →Migrating from your current system: From Pohoda · From Helios · From ABRA · From Soft4Sale · Helios Orange alternative
FAQ
Frequently asked questions
What is an ERP system?
An ERP system is a business information system that ties sales, inventory, manufacturing, invoicing, people and projects together in one database. Every figure is entered once and everyone works with the same numbers.
How much does an Odoo ERP system from Lumenax cost?
You don't pay for Odoo licenses, because the system runs on open source Odoo. You pay for the rollout, which we quote as a fixed price after the fit-gap analysis, plus operations 137 EUR a month, support from 499 EUR and the Partner package from 1,399 EUR a month, always plus the service fee for user accounts. Our ERP calculator gives you a ballpark rollout price.
Why Odoo instead of an off-the-shelf ERP?
In practice an off-the-shelf ERP covers around 60% of how a company works, 80% in the best case. Odoo is open, so we fill the gaps with configuration or a module, and we aim for 95%.
What does "no vendor lock-in" mean?
The system runs on open source Odoo under the LGPL-3 license. The source code and the database are yours. If you decide to leave, you can take the system over yourself or hand it to another partner, with no license fees and no export fees.
Does it handle Czech VAT and the VAT control statement?
Yes. The VAT return and the VAT control statement (kontrolní hlášení) are built from your accounting entries and downloaded as XML for the EPO tax portal, checked against the official schema. Your accountant submits it to the portal. The system never files anything on its own.
How does the AI assistant work?
You ask in plain language, for example which quotes over 20,000 EUR have been open for more than a month, and the assistant answers from the data in the system. It sees only what the given user is allowed to see. A person has to confirm every data change, and everyone has a monthly budget. AI is optional: you can connect your own provider account, use a model on our EU infrastructure from 199 EUR a month, or run an AI server inside your own network.
Will it help with NIS2 and ISO 27001?
The technical side is in the system from day one: risk management, asset register, security events, audit log and password policy. Before rollout we go through your processes in the fit-gap analysis and add what's missing, so you don't need to pay for a separate project costing tens of thousands. An accredited certification body issues the ISO 27001 certificate. We prepare you for the audit.
How long does a rollout take?
Four to twelve weeks depending on scope. We confirm the date after the fit-gap analysis and switch over in a period that suits you.
How does the free penetration test work?
If you sign your order by 31 Dec 2026, we test the finished system before go-live: the web interface, the API and login. You get a report with findings ranked by severity, a certificate that the test was carried out, and a retest after the fixes.
Can we move over from Pohoda, Helios or ABRA?
Yes, migration is a normal part of a rollout. We move the address book, products, open documents and the history you need. The price depends on how much data there is and what shape it's in: cleaning and fixing bad data is quoted separately once we've seen a sample. See the migration pages for details.
Start here
We start with a fit-gap analysis of your processes.
In an hour you know what the system covers, what needs changing and what it will cost. You keep the results.
